The Timeline


Many of us have been imagining our wedding day since our younger years. Nowadays, planning the ultimate vision for your dream day is simple. With the avid use of Pinterest, women have “I Do” boards encompassing every aspect of a wedding celebration. From glistening diamond rings and beautiful proposal pictures, to bridesmaids dress designs and groomsmen ties, to save-the-dates and the perfect pair of soul mates, Pinterest is an ideal avenue to the wedding phenomenon of our time. While creating the aesthetic for your wedding is certainly most exciting, planning it may be somewhat overwhelming. With the many details to configure and coordinate, stress can oftentimes take away from the enjoyment of your engagement.

With many of The Ballroom’s Weddings coming forward at full tilt, most of our brides are heavily into the planning and creating process. To help with the many ‘To Do’s’ for a bride and groom, the Ballroom has a solution to some of your wedding stress! Set a budget and get inspired for your wedding style, theme and locations, then start your timeline planning process. The following gives a glimpse for a typical wedding planning timeline:

12 Months Before

  • Book The Ballroom for your Ceremony or Reception
  • Book high demand vendors – Photographer, Videographer, DJs or Bands.

10 Months Before

  • Determine your Bridal Party
  • Research and choose an officiant
  • Take Engagement Photos
  • Begin registering for gifts
  • Begin drafting your Guest List & Escort Spreadsheet
  • Begin your overall Stationery & Decor Designs

8 Months Before

  • Block Hotel Rooms for out-of-town guests
  • Cake Tasting + Cake Order
  • Begin Hair & Makeup Trials
  • Begin designing Save the Dates

6 Months Before

  • Send Save the Dates
  • Find the perfect dress & gowns for your bridesmaids
  • Book Honeymoon Destination
  • Begin preliminary designs for your wedding decor
  • Purchase Wedding Bands
  • Book additional wedding vendors

4 Months Before

  • Select Groomsmen Attire
  • Compile Spreadsheet for Guest’s attendance
  • Plan Rehearsal Dinner
  • Confirm Vendors
  • Decide on Hair & Makeup

 3 Months Before

  • Begin designing Day of stationery pieces – programs, menu, etc.
  • Confirm wording of Vows and run of Ceremony with Officiant
  • Assemble and send Invitations

2 Months Before

  • Track RSVPs in Escort Board Spreadsheet
  • Confirm wording of Vows and run of Ceremony with Officiant

6 Weeks

  • Apply for Marriage License
  • Confirm any additional print materials (programs, menus, escort cards, etc.)
  • Confirm Guest Spreadsheet with attendees and those not to attend

1 Month

  • Décor assembly if DIY is your style
  • Submit final guest numbers for vendors
  • Hair & Makeup Trial

2 Weeks

  • Final Dress Fitting
  • Give Shot List to Photographer
  • Review Music with DJ/Band

 1 Week

  • Confirm seating chart with final guest list
  • Review guest names for escort cards/chart
  • Follow up with Vendors for any changes

48 Hours

  • Bride to pamper! (get a tan, have nails done, etc.)
  • Confirm any last minute questions with Vendors

Day Before

  • Ceremony Rehearsal
  • Rehearsal Dinner
  • Distribute Bridal Party Gifts

Day Of

  • Relax, enjoy and take it all in!